WHITNEY LAKES HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
March 18,
2008
Minutes
The regularly scheduled meeting of Whitney Lakes Homeowners
Association Board of Directors was called to order at 6:40 P.M. poolside.
Roll Call:
Roll was called and it was determined a quorum was in
attendance. Those present included Sam
Evans, Rose Ott, Patty Stokes, and Donna McLeod. Mike Perez, president of Ameri-Tech Property
Management, attended in the absence of Scott Vignery. Trish Ford was absent.
Minutes:
Minutes from the February meeting were reviewed and approved
with a motion made by Sam Evans, seconded by Patty Stokes, and passed
unanimously.
Treasurer’s Report:
- The Treasurer’s
Report was given by Donna McLeod.
Per the Balance Sheet, the surplus amount in Earnings as of
February 29 was $2,833.06. Three
breaks in irrigation lines, including one on a 3 inch main resulted in an
over budget bill from Irrigation by Pipe in the amount of $454.25. Rose Ott motioned to accept the
Treasurer’s Report and Sam Evans seconded.
The motion passed.
President’s Report:
Sam Evans reviewed the following items:
·
Roots were removed from unit 1962 carport
entrance at a cost $175.
·
Fountain replacement was delayed but should be
installed in next couple of weeks. Other
three fountains will be cleaned at that time.
·
Carport poles were inventoried last month by
Ameri-Tech and letters were sent to 16 units needing pole maintenance. Owners were given 45 days from 2/15/07 to make
repairs. Scott will make another inspection
at end of 45 day period and send a stern follow up letter with referral of a
contractor to assist owners. Scott will report status at next meeting. Going forward, letters will give 30 days to
make repairs, followed by a 10 day demand by certified mail.
·
There was no follow up on the status of 6 units with
torn screens. Ameri-tech to update at
next meeting.
·
Sam reported that he, Patty, and Donna attended
the public hearing for the proposed Work
Release Center
on US 19 and Whitney Road. Locations of the center at
the former Quality Inn appears to be impossible to stop, but objections
were placed on record by board members present.
·
Sam Evans reported that he will defer more
management of the Whitney
Lakes property to Scott
Vignery and Ameri-Tech starting immediately.
Scott will begin inspecting property weekly and focus more on management,
per contract and Mike Perez.
Manager’s Report:
Delinquencies were reviewed and discussed.
- A fee
catch-up plan was entered into with the owner of unit 1901 at a payment
rate of $50 extra per month to be paid monthly until brought current.
- Unit
1984 pending foreclosure was discussed, and copies of Bush Ross and
related correspondence were presented.
Ameri-Tech will review records for accuracy of delinquent fees on
1984 that may not have been charged for September, 2007. Mike will talk to Bush Ross regarding
request for payoff as of March
11, 200 from CitiFinancial Mortgage dated February 11, 2008. Scott will update Board at next
meeting.
- Ameri-Tech
(Mike) will follow up with Bush Ross on status of dispute over past due
amount on unit 1932 by owner Binder/Avichouser. January and February 2008 payments were
made, plus $1,000 in delinquent and late fees representing August through
December 2007. In dispute are prior
fees in the amount of $1,255.13, which remained unpaid at unit transfer closing
in February 2008. Mike will talk to
Bush Ross for specifics on $1050 Attorney Sale Adjustment figure, as well
as $255.13 late fees and interest, entered on 1932 ledger. The title
company should be holding the balance in escrow, pending resolution of
amount before clear title is issued.
- Going
forward, payoffs and ledger sheets will be reviewed by the President and
Treasurer prior to Ameri-Tech presenting payoffs to Bush Ross for units in
litigation.
New Business:
·
Revisit of amendments was tabled.
·
Review of documents for parking language was
tabled.
The next regularly scheduled 3rd Tuesday monthly
meeting will be April 15, 2008.
The meeting adjourned at 8:10 p.m.
Respectfully submitted by Donna McLeod.