WHITNEY LAKES HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

March 18, 2008

Minutes

 

The regularly scheduled meeting of Whitney Lakes Homeowners Association Board of Directors was called to order at 6:40 P.M. poolside. 

 

Roll Call:

Roll was called and it was determined a quorum was in attendance.  Those present included Sam Evans, Rose Ott, Patty Stokes, and Donna McLeod.  Mike Perez, president of Ameri-Tech Property Management, attended in the absence of Scott Vignery.  Trish Ford was absent.  

 

Minutes:

Minutes from the February meeting were reviewed and approved with a motion made by Sam Evans, seconded by Patty Stokes, and passed unanimously.   

 

Treasurer’s Report:

  • The Treasurer’s Report was given by Donna McLeod.  Per the Balance Sheet, the surplus amount in Earnings as of February 29 was $2,833.06.  Three breaks in irrigation lines, including one on a 3 inch main resulted in an over budget bill from Irrigation by Pipe in the amount of $454.25.  Rose Ott motioned to accept the Treasurer’s Report and Sam Evans seconded.  The motion passed. 

 

President’s Report:

Sam Evans reviewed the following items:

·         Roots were removed from unit 1962 carport entrance at a cost $175.

·         Fountain replacement was delayed but should be installed in next couple of weeks.  Other three fountains will be cleaned at that time. 

·         Carport poles were inventoried last month by Ameri-Tech and letters were sent to 16 units needing pole maintenance.  Owners were given 45 days from 2/15/07 to make repairs.  Scott will make another inspection at end of 45 day period and send a stern follow up letter with referral of a contractor to assist owners. Scott will report status at next meeting.  Going forward, letters will give 30 days to make repairs, followed by a 10 day demand by certified mail. 

·         There was no follow up on the status of 6 units with torn screens.  Ameri-tech to update at next meeting.

·         Sam reported that he, Patty, and Donna attended the public hearing for the proposed Work Release Center on US 19 and Whitney Road.  Locations of the center at the former Quality Inn appears to be impossible to stop, but objections were placed on record by board members present. 

·         Sam Evans reported that he will defer more management of the Whitney Lakes property to Scott Vignery and Ameri-Tech starting immediately.  Scott will begin inspecting property weekly and focus more on management, per contract and Mike Perez.     

 

Manager’s Report:

Delinquencies were reviewed and discussed. 

  • A fee catch-up plan was entered into with the owner of unit 1901 at a payment rate of $50 extra per month to be paid monthly until brought current. 
  • Unit 1984 pending foreclosure was discussed, and copies of Bush Ross and related correspondence were presented.  Ameri-Tech will review records for accuracy of delinquent fees on 1984 that may not have been charged for September, 2007.  Mike will talk to Bush Ross regarding request for payoff as of March 11, 200 from CitiFinancial Mortgage dated February 11, 2008.  Scott will update Board at next meeting. 
  • Ameri-Tech (Mike) will follow up with Bush Ross on status of dispute over past due amount on unit 1932 by owner Binder/Avichouser.  January and February 2008 payments were made, plus $1,000 in delinquent and late fees representing August through December 2007.  In dispute are prior fees in the amount of $1,255.13, which remained unpaid at unit transfer closing in February 2008.  Mike will talk to Bush Ross for specifics on $1050 Attorney Sale Adjustment figure, as well as $255.13 late fees and interest, entered on 1932 ledger. The title company should be holding the balance in escrow, pending resolution of amount before clear title is issued. 
  • Going forward, payoffs and ledger sheets will be reviewed by the President and Treasurer prior to Ameri-Tech presenting payoffs to Bush Ross for units in litigation.       

 

New Business:

·         Revisit of amendments was tabled.

·         Review of documents for parking language was tabled.

 

The next regularly scheduled 3rd Tuesday monthly meeting will be April 15, 2008.

The meeting adjourned at 8:10 p.m.

 

Respectfully submitted by Donna McLeod.